Guiding Principles for the Ky Network







	Guiding Principles Section 1: Vision The Kentucky Network for Collegiate Substance Abuse Prevention (hereinafter referred to as the Kentucky Network) is committed to creating healthier and safer campus environments by reducing substance abuse and its negative impact. Section 2: Mission To lead Kentucky in reducing student alcohol and other drug misuse, tobacco use, and violence through environmental change. Section 3: Values The Kentucky Network believes that all students have the right to live and learn in environments that do not promote or facilitate substance abuse or violence. Section 4: Priorities § Create safer and healthier places to live and learn § Nurture stronger student leaders to reach their peers § Create a culture where high risk drinking is unacceptable § Create and sustain a strong statewide network § Advocate for good public policies § Increase media support § Increase stakeholder “buy in” and support § Increase opportunities for colleges and universities to network § Increase the number of campuses working on environmental strategies Section 5: Organization/Operational Structure Subsection 5.1: General Membership Board membership shall consist of individuals and agencies addressing the issues of alcohol, other drugs, and violence impacting the arena of higher education. Subsection 5.2: Steering Committee Membership A. The Steering Committee shall include a representative from (1) a public institution, (2) a private institution, (3) a community and technical college, (4) a regional prevention center, and (5) the statewide coordinator. Other members may include representatives from the media, the Alcohol Beverage Control agency, the Office of Drug Control Policy, Community Partnership, the Council on Post-Secondary Education, a college student, and other stakeholders. B. The officers shall include a Chair, Chair-elect, and a Secretary with terms as follows: 1. Chair a. Two-year term 2. Chair-elect a. Two-year term 3. Secretary a. Two-year term C. Steering Committee members will serve 2-year terms and may serve an unlimited number of terms provided they are re-elected by majority vote of the Steering Committee when current terms expire. Subsection 5.3: Vacant Seats on the Steering Committee A term of appointment on the Steering Committee shall be two years. In the event a Steering Committee member resigns or is terminated, the remaining Steering Committee members may call an emergency meeting to appoint a person to fill the vacant seat. Section 6: Board Standards Subsection 6.1: Steering Committee requirements include: A. Maintaining a written description on how members and officers are defined and selected B. Written guiding principles C. An organizational chart D. A written description of the responsibilities of officers E. A written description of procedures for decision-making F. Establishment of meeting times at regular time and date G. Preparation of a written agenda for each meeting H. Provision of a standard orientation for all new members I. Distribution of meeting minutes to members prior to each meeting J. A written description of procedures for dispute resolutions K. Selection of a fiscal agent that receives funding from state or federal government. Subsection 6.2: Voting For items requiring a vote, the Steering Committee shall approve proposed items by a majority vote of the membership present and voting. For Network items requiring a vote, each member will have one vote. Subsection 6.3: Termination Members of the Steering Committee may be terminated, due to inappropriate behavior, as determined by consensus agreement of the Steering Committee. If the offending individual is a member of the Steering Committee, he/she will not be present during this discussion. Subsection 6.4: Administrative and Technical Assistance The Steering Committee may employ needed personnel, or contract for any and all administrative and technical assistance necessary to develop and implement programs, plans, and/or grants. This will be done in accordance with the policies and procedures of the fiscal agent and any contractual requirements imposed by the funding source. Section 7: Meetings Subsection 7.1: The Steering Committee will meet at least quarterly. Subsection 7.2: Special meetings shall be set on an as needed basis by the Steering Committee. The time and place of special meetings shall be announced not less than 24 hours in advance of such meetings. Section 8: Conflict Resolution Policy Subsection 8.1: In order to provide dispute resolution, any Kentucky Network member may request the use of the Conflict Resolution Policy to provide an objective means of addressing differences that may occur. This policy will be applied in a fair, prompt, and equitable manner without placing an unreasonable burden on either party involved. A. If a conflict should arise between two or more parties, the Steering Committee will either serve as the mediating agent or may appoint a mediator. B. In the event that a conflict arises, involving one or more members of the Steering Committee, the State Coordinator will act as mediator or that individual may appoint a mediator. Section 9: Amendments Subsection 9.1: These guiding principles may be amended at any time, on the recommendations of the Steering Committee. The Steering Committee shall approve the proposed amendments by the majority vote of those members responding or present.